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Participants report

Use the Participants report to list participant profiles across your whole organization, find one by name or email, and download their details. It isn't limited to one product. For people attached to a single event, use that event's participant pool instead.

You need permission to manage participants to open this report.

Open the report​

Go to Reports > Registration > Participants.

The list shows participant profiles connected to your organization. Each row is one profile, not one registration, so someone with several registrations appears once. The report shows up to 12 profiles per page, and use the page links below the table for the rest.

Find participants​

  • Registered this season limits the list to profiles with a registration in the current season. Clear it to include everyone.
  • Search matches participant names and the email saved on the profile. It doesn't search the sign-in email shown in the User email column. Results update as you type.
  • Membership associations also have a Club filter to look at one member club.

Read the list​

The columns show profile details such as name, date of birth, gender, contact information, your participant form answers and waiver information, depending on what your organization collects. Blank cells mean the profile doesn't have that detail.

This report doesn't show registrations, payments or orders. Use Line items for purchases, and Participants to open or edit a profile.

Download the list​

Set your filters, then select Download. The file is named participants.csv and includes the matching profiles, not just the current page, unless an export limit is set for your association. It may contain contact details and birthdates, depending on the fields your organization collects, so share it only with Managers who need them. Downloading doesn't change any profile or send a message.